Sending a new hire notification

Problem

When we create a new user account, it may be necessary to send an email notification to someone or another system containing additional information. The email notification should include specific details that would be helpful to the recipient.

Solution

On Insert notifications can be used to automate the sending of an email notification when Connect to AD inserts/provisions a user account.

This notification is triggered when a user account is created in [target-system] .

To create an On Insert notification, navigate to Notifications > On Insert > Add

You can personalize email content by setting expressions for each segment.

$"<p>Name: {Person.FirstName} {Person.LastName}</p>
<p>Username/Email Address: {User.mail}</p>
<p>Password: {User.password}</p>
<p>Department: {OrgLevel1.Description}</p>
<p>Start Date: {String.Format('{0:dd MMM yyyy}', Employment.LastHireDate)}</p>
<p>Supervisor: {Employment.SupervisorFirstName} {Employment.SupervisorLastName} - {Employment.SupervisorEmailAddress}</p>""

 

$"<p>Name: {Person.FirstName} {Person.LastName}</p>
<p> Username/Email address: {User.mail}
<p>Password: User.password</p>
<p>Department: {Employment.Department}</p>
<p>Job Title: {Employment.JobTitle}</p>
<p>Start Date: {String.Format('{0:dd MMM yyyy}', Employment.DateStarted)}</p>
<p>Manager: {Employment.ManagerName}</p>"

Summary:

Implementing customized welcome emails for newly provisioned users has several benefits. It reduces IT team effort, enhances security, and improves employee onboarding experience. Automated password delivery ensures credentials reach only the intended recipient.

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