Platform Configuration Fields in Connect to AD

Platform Configuration Fields in UKG are customizable fields that can be added based on your specific business needs. They are often used to store additional employee-specific data beyond UKG’s standard fields. 

Connect to AD can read and use UKG’s platform configuration fields to automate tasks such as disabling accounts, managing group memberships, and updating Active Directory (AD) attributes.

Here are some common use cases illustrating how you can implement platform configuration fields in your configuration:

Example 1: Disable a user account before HR processes termination in UKG 

1. Add a true/false platform configuration field named DisableUserAccount - HR will use this new field to indicate that an AD user account should be disabled on the next sync cycle.
2. In Connect to AD, modify the Enable Account field mapping to deactivate AD when the DisableADAccount checkbox is selected in UKG. - The AD account should be disabled regardless of the employment status.

WHEN

PlatformConfig.Employment.DisableUserAccount == true  
THEN  
false

If DisableUserAccount is set to true, the user’s AD account will be disabled immediately, regardless of their status in UKG.

Example 2: Managing Group Memberships based on selected UKG values

Allow the HR team to manage probationary employees by indicating whether a user is currently in their probation period. If so, the user will be automatically added to a specific Active Directory (AD) group for probationary employees. This enables IT and other teams to apply targeted policies, permissions, or onboarding workflows during the probation period.

1. Add a true/false platform configuration field named IsProbationary - HR will use this new field to indicate that an AD user is in probation and if they need to be added to the IsProbationary AD group.
2. In Connect to AD, modify the IsProbationary group mapping to include all the employees who are marked as in probation in UKG.

PlatformConfig.Employment.IsProbationary == true

This ensures that only employees marked as in probation in UKG are added to the correct group in AD.

Conclusion

Using Platform Configuration Fields can further enhance Connect to AD’s ability to automate user account management, streamline group assignments, keep AD attributes up to date, enforce security protocols and more.